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How to Escape the PKM Trap of Sophisticated Procrastination
And start creating wonderful things with your collection of notes
Yesterday I watched and sketchnoted this 20-minute video about personal knowledge management (PKM).
Sam Matla is a business coach, writer, entrepreneur, and a very insightful fellow! Less than ten seconds into the video I could see he has a deep, personal understanding of why some of us continually work ON our systems instead of diving in and working IN the system.
Sam explains what PKM is, and what it is not. He describes the Optimisation Procrastination Trap and the Collector’s Fallacy, and outlines five clear principles that can help us focus on the relevant, and experience less distraction and less FOMO (fear of missing out) when faced with shiny new apps that promise you the universe on a plate.
My favourite of the five principles is number four:
Improve your work capacity and output BEFORE structuring your system
Only when you can work in and with your notes for a solid 2–3 hours or more, on a regular basis, should you even think about structuring them. Sam is right when he says we don’t need as much structure as we often think we do.
Folders are one way of structuring knowledge; front matter, plugins, super tags and the like, are others.
My approach to knowledge management is analog-inspired, and I firmly believe that, used appropriately, folders are helpful ways of sorting information. This principle applies whether you’re using an AI-assisted notes app where you chuck it all in and the software serves it up to you in varying forms, or you’re more of a traditionalist, like me.
If you could take a peek inside my Obsidian vault, you’d see what looks like a highly structured setup. I use the four PARA folders, and quite a few more. Here’s the thing, though: those extra folders came about organically. They were created as a response to my need for grouping like files in my preferred way of working.
